Email Setup - General Settings

Account Type: Choosing IMAP or POP3

Short answer: Unless you have specific reasons to use POP3, use IMAP.

Details: The basic difference between IMAP and POP3 is where the mail is stored. With IMAP mail is stored on the server and can therefore be synchronized between multple devices more easily. It will synchronize mail status (read/unread etc) between devices. It also supports IMAP IDLE, which allows your mail client to be instantly aware of new messages in your inbox.

With POP3 mail is typically downloaded from the server and subsequently deleted. There are options to leave the mail on the server, but in general IMAP does a better job of this. POP3 in some circumstances may be more bandwidth friendly.

General Settings - Incoming

Incoming Mail server: mail.yourdomainname.com (all lower case)
Incoming port: 143 for IMAP; 110 for POP3
User Name: The email address like user@yourdomainname.com (all lower case)
Password: Supplied by your domain administrator
In our experience, encryption (SSL/TLS) causes clients a lot of issues and in most cases can be turned off.

General Settings - Outgoing

Option A (recommended): Using Registered Hosting Mail Servers

Outgoing Mail Server: mail.yourdomainnam.com. (all lower case)
Outgoing Port: 587
User Name: The email address like user@yourdomainname.com (all lower case)
Password: Supplied by your domain administrator
In our experience, encryption (SSL/TLS) causes clients a lot of issues and in most cases can be turned off.

Obtion B: Using your ISP mail server

Settings for this vary, please contact your ISP.

Specific Mail Clients

Some mail clients require special settings. Please see below:

Outlook:

In "more settings" under "outgoing server" check the box "My outgoing server (SMTP) requires authentication" and select to use the same settngs as incoming.

In the "Advanced" tab please set "Root folder path" to "inbox" (without quotes)